SpareDock AI
Your AI Purchasing Assistant
Working alongside your team 24/7 to find opportunities to save your business money.
Your experienced people continue buying as normal. SpareDock AI works in the background, analysing supplier invoices and market prices, remembering previous purchases and bringing important purchasing findings to your attention.
- No new ordering portal.
- No change to your trusted suppliers.
- No additional daily data entry when automatic invoice forwarding is configured.
Your people bring the experience. SpareDock helps them make the most of it.
Four Reasons Businesses Choose SpareDock
Find opportunities to save
Review purchasing prices and expenditure consistently, and highlight meaningful changes worth investigating. Purchasing decisions remain with your team. SpareDock does the price checks and sends prompts to your purchasing team or buyer.
Find information faster
Search previous parts, products, suppliers, invoices, dates and prices in one place — without hunting through years of emails.
Keep your established way of working
Your suppliers invoice you as normal. SpareDock receives copies through forwarding from your existing invoice email account. Your staff keep ordering by phone, email, WhatsApp or their usual systems.
Support experience and maintain pricing visibility
Retain valuable buying knowledge within your business. When suppliers know important pricing changes are more visible, it may also encourage clearer and more consistent pricing conversations.
How It Works
From Supplier Invoice to Useful Action
Remember
Build a searchable purchasing history for every identifiable product, supplier, invoice and price. Existing records help new and experienced buyers alike.
Analyse
Identify comparable price movements and spending changes. Ambiguous comparisons are flagged for review.
Advise
Receive relevant Purchasing Priorities, with supporting evidence, indicative financial impact and a suggested next step. Your team chooses what to action, investigate or dismiss.
Example
Your Purchasing Priorities
A regularly purchased item is 12% higher than its previous comparable price.
Suggested action
Review pricing with your supplier.
A frequently ordered part may justify an agreed-price discussion.
Suggested action
Review purchase frequency and terms.
A supplier invoice contains an unmatched line.
Suggested action
Confirm the product details.
Illustrative examples; outputs depend on available invoice data and verified product matches.
Get Started Without Changing How You Buy
A simple connection. Your purchasing history starts building.
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Step 1
Request access.
Tell us your business name, industry and preferred contact details.
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Step 2
Connect invoice forwarding.
Authorise forwarding from your existing invoice mailbox to your dedicated SpareDock address. Your suppliers carry on invoicing you exactly as before. No supplier login needed.
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Step 3
Three months of data builds up.
SpareDock AI then starts to work.
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Step 4
Review the first findings.
SpareDock organises invoices, identifies initial purchasing patterns and surfaces supported opportunities as sufficient comparable records become available.
Connecting supported email forwarding can be quick; full setup, historical imports and the appearance of useful findings depend on invoice volume, quality and account configuration.
Who We Work Alongside
Commercial fleets and workshops
Truck and trailer parts, tyres, workshop consumables and routine maintenance purchasing.
Construction and plant businesses
Plant components, equipment spares, tools, PPE and site consumables.
Manufacturing and engineering
Maintenance, repair and operations (MRO) parts, engineering supplies and factory consumables.
Your Data. Securely Managed. Strictly Confidential.
SpareDock AI is designed around the confidentiality of your supplier pricing, invoices and purchasing history. We use established cloud infrastructure, encrypted storage and transmission, and controlled access to protect customer information. Customer purchasing records are kept separate, and access is restricted to authorised users.
We handle personal data in line with applicable UK GDPR and data-protection requirements and make our data-processing and security information available to prospective customers.
Your purchasing information is not shared with competing suppliers without your authorisation.
Your Buying Process Stays the Same. Your Purchasing Information Works Harder.
Discover the products you have bought, the prices you have paid and the opportunities worth reviewing — with a purchasing assistant working alongside your team 24/7.
Cost
Starting at £295.00 per month
depending on the SpareDock level requested