Your Outsourced Parts Purchasing and Control Team
Outsourced commercial vehicle parts procurement, powered by SpareDock.
SpareDock works as an extension of your business, managing the day-to-day workload involved in purchasing parts while you remain fully in control.
Keep the suppliers and relationships you trust. Set your purchasing rules. Set your approval levels. SpareDock manages the procurement workload, administration and purchasing data around them.
You don’t outsource control. You outsource the workload.
No obligation. No requirement to change your existing suppliers.
Parts Procurement Shouldn’t Consume Your Team’s Time
Commercial vehicle fleets are under constant pressure to keep vehicles moving. Yet parts procurement can consume hours every week through:
Across multiple vehicles, workshops or locations, that workload quickly grows.
SpareDock provides the people, process and technology to manage it.
Your team focuses on keeping vehicles moving. SpareDock focuses on procurement.
Meet Your Outsourced Procurement Team
SpareDock operates as an extension of your existing business.
Your workshop or maintenance team tells us what is required. SpareDock manages the agreed purchasing process around those requirements.
We work within your rules. We work with the suppliers you approve. And we give management greater visibility over what is being purchased and where the money is going.
We can help manage:
- Parts requests
- RFQs
- Supplier communication
- Quote collection
- Price comparisons
- Purchase orders
- Order tracking
- Stock replenishment
- Alternative sourcing
- Difficult-to-find parts
- Invoice checking
- Supplier spend
- Purchasing history
- Price movements
- Management reporting
- Supplier performance
- Cost-saving opportunities
Choose How Much Procurement You Want SpareDock to Manage
Every fleet is different. Some businesses simply need help with certain buying tasks. Others want SpareDock to manage a significant part of their purchasing operation. And some want a fully outsourced procurement department.
You choose the level that suits your business.
Level 1
Procurement Support
Extra purchasing resource when you need it.
Ideal for fleets that want to retain their existing buying process but need additional procurement support.
- Difficult-to-source parts
- RFQs
- Quote comparison
- Non-urgent sourcing
- Alternative suppliers
- Price benchmarking
- Supplier sourcing
- Spend analysis
- Ad hoc purchasing support
Ideal for businesses that want to test SpareDock without changing their existing purchasing operation.
Level 2
Managed Procurement
Let SpareDock manage the day-to-day workload.
Our core managed procurement service becomes an extension of your existing maintenance and purchasing team.
- Parts requests
- Supplier communication
- Quotations
- Price comparisons
- Purchase orders
- Order tracking
- Stock replenishment
- Alternative sourcing
- Invoice checking
- Supplier reporting
- Purchasing history
- Management reporting
You retain control of suppliers, purchasing rules and approvals. SpareDock manages the work around them.
Level 3
Fully Outsourced Procurement
Your external procurement department.
For businesses that want SpareDock to manage the majority of their commercial vehicle parts procurement.
- Full day-to-day purchasing
- Supplier management
- Agreed buying rules
- Preferred brand management
- Stock purchasing
- Supplier performance
- Price control
- PO management
- Invoice matching
- Spend analysis
- Cost-saving programmes
- Management dashboards
- Procurement reviews
- Purchasing strategy
You retain strategic control. SpareDock operates the procurement function.
Start Small. Expand When the Value Is Proven.
You don’t need to outsource everything from day one. Start with one process, one workshop, one category, or one area of purchasing. Then expand as the benefits become clear.
Your Rules. Not Ours.
Outsourcing procurement should not mean losing control. SpareDock works within the rules you establish.
You control:
Suppliers
Choose which existing suppliers SpareDock can use.
Brands
Set preferred manufacturers, specifications and product ranges.
Approval levels
Decide who can approve expenditure and at what level.
Quotations
Set rules around when competing quotations are required.
Alternatives
Decide when alternative products or suppliers can be considered.
Stock
Set stock and replenishment parameters.
Urgent purchasing
Create fast-track rules for VOR and urgent requirements.
Commercial relationships
Your supplier relationships remain yours.
SpareDock works within the structure you set.
Good supplier relationships are critical in commercial vehicle parts. We understand that.
SpareDock is not designed to dismantle your supply chain. It is designed to help you manage it.
Your trusted local suppliers can remain. Your national agreements can remain. Your preferred brands can remain. Your commercial relationships can remain.
SpareDock simply provides the procurement structure, administration and visibility around them.
Your suppliers remain your suppliers.
Your relationships remain your relationships.
Your commercial decisions remain your decisions.
We take care of the workload.
How It Works
Simple for Your Team. Controlled for Management.
Your Team Requests What It Needs
Your workshop, maintenance team or authorised users send their requirements into SpareDock.
SpareDock Manages the Procurement
We handle the agreed sourcing, quotations, supplier communication and purchasing process.
We Work With Your Approved Suppliers
Existing suppliers continue supporting your business. Where agreed, SpareDock can also search for additional sourcing options.
Orders Are Controlled
Purchases are recorded through a structured procurement process.
Management Gets Visibility
Owners, finance teams and fleet managers can see purchasing activity and supplier spend.
SpareDock Identifies Opportunities
Over time, purchasing data can identify:
- Price movement
- Duplicate purchasing
- Supplier consolidation
- Stock opportunities
- Product standardisation
- Repeat buying
- Alternative sourcing
- Process inefficiencies
- Potential savings
More Control for Owners. Less Administration for Teams.
Business Owners
- Gain greater visibility over parts expenditure.
- Create purchasing rules across the business.
- Reduce dependence on purchasing knowledge sitting with individual employees.
- Understand where your money is going.
Finance Teams
- Improve visibility of supplier spend.
- See purchasing history.
- Monitor pricing movement.
- Improve order and invoice control.
- Identify unusual purchasing trends.
Fleet & Maintenance Managers
- Reduce time spent chasing suppliers.
- Make purchasing easier for workshops.
- Maintain trusted supplier relationships.
- Get support sourcing difficult parts.
- Focus more time on vehicle availability.
Workshop Teams
- Less calling.
- Less emailing.
- Less chasing.
- Less purchasing administration.
- More time maintaining vehicles.
From Reactive Parts Buying to Controlled Procurement
Parts procurement often develops organically. Different people use different suppliers. Prices are agreed over the phone. Quotes arrive through WhatsApp. Orders are sent by email. Purchasing knowledge sits with individual employees. Management only sees the cost once invoices arrive.
SpareDock brings structure around that process without destroying what already works.
Know:
- What you bought.
- Who supplied it.
- What you paid.
- What you paid previously.
- Which location bought it.
- How frequently it is purchased.
- Where supplier spend is going.
- Where prices are changing.
- Where purchasing could be improved.
That’s procurement control.
Powered by the SpareDock Platform
Behind the outsourced procurement service sits the SpareDock technology platform, which can send all your purchasing data and spend directly to your current systems.
The platform records and organises purchasing activity to give both SpareDock and your management team greater control.
One purchasing process. One purchasing history. One view of supplier spend.
Technology supports the service. It doesn’t create more work for your team.
SpareDock uses technology to remove administration — not add to it.
Customer Results
Proven in Real Fleet Operations
Saved Admin Time Each Week
Remove the time your workshop managers, fitters and office staff spend on everything parts related.
Recruitment and Staffing Pressures
Avoid the pressure and difficulty of getting experienced people to run your parts purchasing. SpareDock will work out cheaper than minimum wage to run your parts procurement.
Gain Parts Purchasing Experience
Get access to an experienced commercial vehicle parts team and network without having to build and maintain this yourself.
Hear From Our Customers
"SpareDock has given us a modern, structured way to manage our parts procurement while continuing to work seamlessly with our trusted suppliers. What stood out to us is how the system aligns with where the industry is going — a smarter, more data-driven approach that brings clearer visibility, consistent pricing and complete oversight across all our locations.
We see SpareDock as the future of procurement in this sector. It delivers better outcomes, reduces the time our team spends on admin and chasing information, and supports our buyers in a much more efficient way. The platform fits naturally around how we already operate while giving us tools and insights that simply weren't possible before."
Michael Tohill
Radius Vehicle Solutions
"We have used both the manual version of SpareDock and now the fully automated system since August, and it has made a real difference to how our maintenance team manages parts. The platform is very user-friendly, and our staff quickly found it easy to work with as part of our daily routine.
One of the biggest advantages for us has been the complete visibility SpareDock gives over our parts spend across the fleet. We can now clearly see what we're buying and how our purchasing is spread, which helps us make more informed decisions while continuing to work with our trusted suppliers exactly as we always have.
SpareDock has also given us valuable time back each week — around 15 hours — through much smoother ordering and far less administrative work. This has been a major benefit for a busy transport operation like ours.
Overall, SpareDock feels like the future of how parts procurement will be managed within the HGV sector — structured, transparent and easy for teams to use."
Brian Loane
Loane Transport
Built Around the Commercial Vehicle Industry
SpareDock has been designed around the realities of commercial vehicle parts procurement.
Successful procurement isn’t simply about buying the cheapest part. It is about balancing:
Price. Availability. Quality. Service. Control.
Do You Really Need Another Buyer?
As fleets grow, procurement workload grows with them. But employing another experienced buyer creates:
- Salary cost
- Employer costs
- Recruitment risk
- Holiday cover
- Training
- Management overhead
- Dependency on another individual
SpareDock provides another option.
Instead of increasing internal administration, use SpareDock as an extension of your existing operation.
Flexible procurement resource. Technology included. Management visibility included. Industry experience included.
What Could SpareDock Take Off Your Team?
You may not need another employee. You may not need another administrator. And you may not need another piece of software.
You may simply need a better way of managing the work already taking place.
Book a Free Procurement Review
We’ll look at:
- How parts are currently purchased
- Where purchasing workload sits
- Who is involved
- How suppliers are managed
- What administration is being created
- What management information is currently available
- What SpareDock could potentially manage
- Where greater purchasing control could be introduced
There is no obligation. There is no requirement to change your existing suppliers. And you don’t need to outsource everything.
Let us show you what SpareDock could take off your team.
30-minute initial discussion • No obligation • Keep your existing suppliers
Frequently Asked Questions
Will SpareDock replace our existing suppliers?
No. You decide which suppliers SpareDock works with. Existing supplier relationships can remain exactly as they are.
Do we lose control?
No. You establish the purchasing rules, suppliers, brands, approval levels and commercial strategy. SpareDock manages the workload around them.
Do we need to outsource everything?
No. You can start with a specific category, purchasing process or workshop.
Can SpareDock manage all of our parts procurement?
Yes. For customers who want a fully outsourced solution, SpareDock can operate as an external procurement department.
Can urgent parts still be purchased directly?
Yes. Your purchasing rules can include fast-track processes for urgent and VOR requirements.
Does SpareDock always choose the cheapest supplier?
No. Commercial vehicle procurement involves more than price. Availability, quality, service, delivery, existing supplier relationships and vehicle uptime all matter. SpareDock follows the priorities you establish.
Is SpareDock software or a procurement company?
SpareDock is an outsourced procurement company powered by its own procurement technology. Our technology provides the structure, visibility and purchasing intelligence. Our managed procurement service removes workload from your business.
You Don’t Outsource Control. You Outsource the Workload.
Keep your suppliers. Keep your relationships. Keep control of your purchasing strategy. Let SpareDock manage the procurement workload around them.
Your Procurement Team. Your Rules. Your Suppliers.